Efficient, Compliant & Instantly Accessible
Living in a world where landlords, guarantors and tenants may not always be in one place - it isn't always possible for your clients to come into the office to sign their contracts. Then add in the pressure of ensuring your paper copies are kept in one place, properly filed, and available for your clients: managing can quickly become a logistical and time-consuming headache.
That’s why having a streamlined, secure, and accessible solution isn’t just convenient—it’s essential for keeping your business efficient, professional, and stress-free.
Make use of two of our add-ons to ensure this process is just that. Let's see an example of this process in action:
1. Your Tenants have passed referencing, paid their Holding Deposit and are ready to sign contracts
Start by linking the tenant to the property via a letting popping in the details you want included in the contract: start date, rent and deposit amount, any permitted occupiers or special clauses.
2. Generate your contract and send it out for eSign
On the letting, go to your 'Documents' tab on the right-hand side and click 'Generate' next to your contract.
At this point, you could print the contract for your clients to sign or upload into a third-party eSign company, but using our eSign integration with Signable all you would need to do is hit the eSign button.
Add your compliance documents (How to Rent Guide, Gas and EICR certificates, company leaflets etc.) to the eSign envelope using the 'Add' button next to attachments before hitting send to send everything in one go.
The envelope is fully audited so records each time a tenant views or when they sign. Each recipient to the contract will receive a copy of their contract with the audit trail appended once fully signed for their records. We also automatically upload it back into your 10ninety system where it is stored along with a digital proof of the signatures (in the form of a digital fingerprint and audit trail attached as an additional final page to the document) as the latest version of the document.
Set up automated email reminders to prompt your clients to get the contract signed - the default is every 24hrs to anybody that hasn't signed but this can be changed.
3. Keeping your records in order
Utilising our Client Hub add-on as a secure online portal means clients can access the documents you publish to them at any time. No more digging through emails for your clients - as soon as an agreement is completed or documents are uploaded to their letting, these can be published to their Hub for them to read any time.
This not only saves your team considerable admin time if additional copies are needed, but also gives clients peace of mind knowing that all their legally binding documents are securely stored, easy to retrieve, and compliant with industry standards whenever they need them.
For those documents that need to be visible every time it's signed, save time by ticking on the template itself so as soon as all signatures have been collected, it is published on the Hub to view! Same with any documents that won't change - e.g. How to Rent Guide - upload these as Company Documents and tick the visible to options.
These are optional extras with no tie-in period to your existing 10ninety subscription -
Client Hub: £30+VAT per month
Electronic Signatures: £10+VAT per month
If you would like any more information on either add-on, please get in touch with our Support team on support@10ninety.co.uk or 020 7193 2844.
0 Comments