Both landlords and tenants can be charged ad-hoc fees through the system, via the “Landlord Fees” and “Tenant Fees” side-menu links against a letting.
The system will only apply VAT to fees if a VAT number has been supplied for the agency (this can be set under “Admin - > Company” section).
If a landlord is to be charged a fee relating to a property, and there is no active letting at the property, record the fee using the “Landlord Fees” side-menu link against the property.
If the fees are to repeat on a regular basis, tick the “Is Recurring” tick box when adding the fee, and enter details of how frequently the fee will repeat, and for how long:
Issuing an invoice for a fee
Click through to the fee in question and click the "Invoice" button in the top right-hand corner. In the pop-up, click "Save" to generate and save down the invoice. Once the invoice has been created, click "Print" to view a printable PDF of the invoice, or click "Email" to send the PDF out to the landlord/tenant as an email attachment.
Exempt from VAT?
If you are VAT registered as a company but the landlord or tenant you are charging for the fee is exempt, you can mark them as 'Exempt From VAT' via the Letting Details.
When generating the fees, the VAT will not be applied.
This can also be ticked via the Landlords Details or the Tenants Lettings Management Details. This will apply the exemption across their multiple properties or lettings.
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